Departmental Policy on the Ph.D
Qualifying Examination

The Mechanical Engineering Ph.D. Qualifying Examination is required for students entering the Ph.D. program.  The exam is offered twice each year.

1. Purpose.  The purpose of the examination is to apply departmental standards to obtain a measure of the student’s potential as a Ph.D. student.  It will act as a filter to maintain quality.  The exam will evaluate both knowledge and problem-solving ability.

2. Level.  The material covered by the exam is on the senior undergraduate level.

3. Frequency.  Provided there are candidates wishing to take the examination, the examination is administered twice per year, usually on the last Fridays in October and March and on the Saturdays following.

4. Completion Requirements.

a.  Each graduate student has two chances to pass the qualifying examination.

b.  Students entering the Mechanical Engineering graduate program with M.S. degree from another institution must pass the exam in their first three semesters in the program (discounting any periods of approved leave of absence). *

c.  Students entering the Mechanical Engineering graduate program with B.S. degrees must pass the exam in their first four semesters, irrespective of their intentions to directly pursue a Ph.D. or obtain a M.S. degree and then enter into the Ph.D. program*.

d.   In each exam, two problems will be offered in each of seven problem areas. The areas are: Mathematics, Dynamics and Vibrations, Control Theory, Machine Design, Thermodynamics, Fluid Mechanics, and Heat Transfer.

On applying to take the exam for the first time, a student must select three areas on which to be examined. The student will attend only the exam sessions for the selected areas. To pass an exam area the average score of the two problems in that area must be 75% or higher.

On applying to take the exam for the second time, a student must select additional problem areas as necessary to bring the total number of areas passed to three. E.g., if a student passed two areas on the first attempt, one area must be selected for the second. If a student passed one area, two must be selected. The areas selected for the second exam can be any areas not already passed; they need not be the areas failed on the first exam.

A student who has achieved a passing score in three areas has passed the exam.

5. Request for Examination.    Students who wish to take the examination in a given semester should submit Form A no later than two weeks prior to the exam date. Form A includes information on the problem areas to be attempted. Students who wish to change their problem area selection may resubmit Form A at any time up to two weeks before the exam date.

Special Problems.  In special circumstances, students may request to receive a special problem outside the seven regular problem areas. The special problems are intended for those students who have an undergraduate background that is significantly different from Mechanical Engineering.  Students requesting special problems shall fill out Form B and return it together with Form A five (5) weeks prior to the exam date.

The request for special problems will be reviewed by a committee consisting of the Chair of the Ph.D. Qualifying Exam, Chair of the Graduate Program Committee, and the Head of the Mechanical Engineering Department or a faculty member designated by the Head.  The Committee will evaluate the student’s request based on the reasons documented in Form B and issue a decision no later than four (4) weeks prior to the date of the exam, in writing, to the student.

6. Revoking a Request.  Students are allowed to revoke their request to take the exam up to one week prior to the exam date.  The request must be in writing and be addressed to the Chair of the Ph.D. Qualifying Exam.  Except for medical reasons and family emergencies, failure to take the exam on the assigned date will count as a failing grade in the qualifying exam areas requested on Form A.

7. Interpretation.  The examination will be administered and collected by the Chair of the Ph.D. Qualifying Exam, or his designate and distributed to the faculty for grading.  After grading, the Chair of the Qualifying Exam will compile the results.

8. Announcement.  The results of the examination process will be announced individually to each examinee within two weeks after the date of the examination.

9. Appeal.  Two types of appeals will be considered: a petition for a waiver of exam rules and a request for re-scoring of problems.  All appeals must be in writing.

Petition for Waiver:  Petitions for waiver of rules are usually either requests that the exam be taken after the time allowed in Section 4 above or requests that the student be allowed to take the exam more times than allowed in Section 4 above, but may be for other waivers.  The student should submit a written petition to the Chair of the Ph.D. Qualifying Exam explaining the need for a waiver of the rules.  This petition should include a space for the signature of the student’s major advisor, signifying consent.  The petition will be considered by a committee consisting of the Chair of the Ph.D. Qualifying Exam, the Chair of the Graduate Program Committee, and the Head of the Mechanical Engineering Department.   The committee will reply to the petition within 15 days of receipt.  Students should consider this delay and the exam deadlines shown in Section 11 below when submitting petitions.

Request for Re-Scoring:  Students who believe some of their solutions have been incorrectly scored should submit From C – Request for Rescoring  and attachments within 17 calendar days of the announcement of exam results.  The requests must include:

– A completed Form C including signatures of both student and faculty advisor.

For each solution submitted for re-scoring:

–  The original scored solution.

–  A corresponding correctly worked solution.

–  A written justification pointing out differences and similarities between the original solution and the correct solution, and explaining why the original solution should receive a higher score.

The material submitted for each solution should be identified only with the student’s examination number, not with a name.  Re-scoring requests will be transmitted to the faculty who graded the problem.  The results of rescoring requests will be transmitted to the students no later than 45 calendar days after the announcement of exam results.

Requests for re-scoring will not be accepted without a signature indicating the approval of the student’s faculty advisor. Re-scoring can result in a higher score, no change in score, or a lower score. Requests for re-scoring will not be accepted from students who pass the exam.

10. Exam for Students who are not Registered.  The Qualifying Exam is open to all currently registered Mechanical Engineering graduate students, including students in the accelerated undergraduate/graduate degree program who have not yet received their B.S. degree.  Others may take the exam under special circumstances. Non-students who wish to take the exam should make a written request explaining these circumstances to the Chair of the Ph.D. Qualifying exam no later than 5 weeks prior to the exam.  The request will be considered by a committee consisting of the Chair of the Ph.D. Qualifying Exam, the Chair of the Graduate Affairs Committee, and the Head of the Mechanical Engineering Department.  The committee will reply to the student within 15 days of receipt of the request.  If the request is granted, the Chair of the Ph.D. Qualifying Exam will arrange for a faculty member to act as advisor to the student for purposes of the exam.

11. Deadlines.  Students are strongly advised to review the following dates carefully, and plan their actions regarding the Qualifying Exam accordingly.

Exam Dates

Fall Semester:              Last Friday and Saturday in October

Spring Semester:         Last Friday and Saturday in March

In special circumstances, when the above dates have been changed, the Chair of the Qualifying Exam Committee will announce changes to these dates at least sixty (60) days prior to the date of the exam. Other important dates are:

Request to take Exam 2 weeks prior to exam date
Revoking a request to take the Exam, except for a medical excuse or family emergencies 1 week prior to exam date
Announcement of Exam results (Unless the student takes the Exam off campus, in which case the announcement of the results may be slightly delayed due to mailing time) 2 weeks after exam
Request of a special problem (See Item 5 and Form A) 5 weeks prior to exam date
Issuance of decision by the Special Problem Review Committee (This is intended to give students sufficient time to prepare, in case their request for a special problem is denied) 4 weeks prior to exam date
Re-scoring request (See Item 9 and Form C) 17 days after the announcement of results
Announcement of re-scoring results 28 days after receipt after the deadline for rescoring requests


12. Examination Format

Friday Session (4 problem areas)

Thermodynamics

Mathematics

Heat Transfer

Control Theory

Saturday Session (4 problem areas)

Machine Design

Fluid Mechanics

Dynamics and Vibrations

Special Problems

There will be a two-hour session for each problem area. Students will be given the pair of problems at the beginning of each session and may allocate the two hours between the problems as they wish. Solutions will be collected at the end of each session. There will be short breaks between problems sessions with a longer break around Noon. Students will attend only those problem sessions for which they have requested the exam.

The Examination will be closed book, closed notes. The tables and formulas deemed necessary for the solution of the Examination questions will be available. Students will be permitted to leave the examination room during the two sessions. If programmable calculators are used, their memories must be cleared prior to the beginning of each exam session. The University Honor Code applies fully.

A more detailed description of the examination content is presented in “Ph.D. Qualifying Exam – Description of Areas to be Examined.”

13. Sample Problems. View sample Ph.D Qualifying Examination problems